Top Microsoft Sharepoint Competitors And Alternatives in 2022

Humans are bound to make mistakes, especially when assigned heavy and complicated tasks like managing and organizing thousands of files. For companies to ensure that the tasks are completed with no errors, software like Content Management System (CMS) is necessary. Microsoft Sharepoint is one such content management software that can help organizations manage their content. Through this blog, let us find out a little bit more about Sharepoint and its top competitors.

What Is Microsoft Sharepoint?

Microsoft Sharepoint content management system is a cloud-based, secure and collaborative platform widely used today. It uses workflow applications, “list” databases, and other web parts and security features to empower business teams to work together. It enables Sharepoint developers to easily integrate various features into any application and enables companies to control access to information and automate workflow processes across business units. Below are some of the benefits of Sharepoint.

• Provides consistent user experience
• Makes day-to-day business processes easier
• Manage and reuse content
• Simplify business data access
• Securely share sensitive information
• Empower employees to make decisions
• Provides an integrated platform

Why Consider Alternatives For Sharepoint

Sharepoint is meant for organizations that require document management and storage and collaboration ability with projects on different platforms. Large organizations generally use it because they have the budget and technical resources needed to get the most out of the software. Though smaller organizations can benefit from Sharepoint’s features, they usually prefer cheaper project management and task management tools.

Businesses who initially use Sharepoint switch to their alternatives due to the following reasons-

• Too expensive
• Too complicated
• High-maintenance

Collaboration softwares used must be compatible with the organization and its needs. Sharepoint is a broad and complex software, and most small-scale organizations may not require most of the features it offers; rather, it would be too expensive and difficult to maintain and handle. There are plenty of cloud storage solutions in the market for organizations looking for a cloud storage service but don’t need the robust features of an intranet platform and don’t want to pay the higher price tag. Many offer enterprise-level encryption and access control for business accounts.

Also, there are project management solutions that include document collaboration and organizations looking for this feature can go for this alternative.

Top 10 Alternatives Of Microsoft Sharepoint

There are several alternatives for Microsoft Sharepoint that can fulfill your business requirements. Below are the top ten of them.

Confluence

It is a team collaboration solution owned by Atlassian. It is a cloud-based platform designed not just for developers but for any team that wants to create, organize and discuss work.

The software enables the creation of unique spaces for each team to store their work and collaborate in real-time. Each space contains multiple pages that use attractive layouts and templates to capture meeting notes, project requirements, etc. Confluence also integrates with over 600 add-ons through the Atlassian Marketplace.

Confluence is more focused on software development project management and, therefore, may not be fit for a company that does not use agile methodology in its project management.

Huddle

It is a collaboration software that features Microsoft Office 365 compatibility and the ability to directly access and edit files without downloading and reuploading them. Huddle helps businesses to share files, collaborate on projects and organize workflows. It features a task monitor to track progress in real-time and includes versioning capabilities, social collaboration and an intelligent dashboard to learn user content preferences. It also offers various features for team collaboration and project management.

Huddle is focused more on large enterprises and government agencies and is more expensive than Sharepoint Online.

Glasscubes

It is a strong team collaboration platform that enables remote participation and external partnerships. Glasscubes is praised by its users for its user interface clarity, accessibility and ease of use. It includes document management and reviews functionality and reporting and statistics utility.

However, its simplicity makes it insufficient for larger organizations with advanced requirements such as process approval, compliance management, and third-party integration.

Google G Suite

This platform includes many of Google’s collaboration and content management tools, including Hangouts, Calendar, Drive, Docs/Sheets, etc. It enables collaboration and teaming between people from different locations, increases efficiency and is easy to use.

HOWEVER, Google G suite’s security is minimal and, therefore, may not be suitable for companies that handle sensitive content.

Samepage

It is a collaboration platform that stresses mobile features and team communication. Its team management functionality includes co-authoring documents, file sharing, task management and calendars. The Samepage user interface is simple, with all communications happening on a single page, enabling users to get more work done in the least amount of time. There is also an API for expanded custom functionality, activity tracking, action item tracking, etc.

Box

It is a cloud-based content management system with collaboration features like document group editing and approval workflows. Beyond basic file sharing, Box offers enterprise security, mobile synchronization, security, version control and project management tools. Users can also share links with other Box users to simplify collaboration. A quick single sign-in gives users access to all Box features without compromising data and security.

Box does not provide native document editing and integrates with Office 365 and other third-party apps.

Basecamp

It offers remote project management, is user-friendly and integrates easily with other business applications. The content management features it offers are adequate for most business environments. Basecamp’s chat functionality lets users communicate with one another and also engage in discussion about individual documents. Users can also use collaboration workspaces and extend access to external partners.

Basecamp is a strong collaboration tool for enabling team communication but does not include time-tracking, making it a weak choice for actual project management.

Google Workspace

This platform optimizes Google’s productivity apps for business use under the company’s domain. The main package includes Gmail, Drive, Calendar, Docs, Sheets, Slide, Keep and Meet.

The Google environment offers a diverse and affordable alternative to commercial platforms like Sharepoint. It provides tools for email, file sharing, real-time document editing and communication, and can be accessed from any device, any location, at any time.

Source

This platform by IC thrives on simple intranet platforms to help companies automate business processes, collaborate on work tasks and keep employees engaged. The system is designed to make the implementation easy while still being able to scale along with the business’s growth.

Source offers unique capabilities like e-learning modules, which allow HR managers to create onboarding workflows and online training courses.

One of its drawbacks is its unavailability of on-demand pricing, which could be an issue for small-budget companies.

Igloo

This platform provides an intranet for businesses of various sizes and industries. It mainly focuses on improving collaboration and information sharing through blogs, calendars, forums, task management, etc.

Igloo positions itself as a cheaper, easy-to-use Sharepoint alternative. Its pricing is all-inclusive, with additional options for custom requirements.

The biggest drawback of Igloo is its lack of in-app document editing. It requires a separate program like Google Drive to create and edit documents.

Conclusion

Each CMS platform has its features, and deeply understanding each of them before choosing the one that suits your business best will help you save you a lot of time, effort and money.